Print cost by industry
These pages apply the print cost calculator to ten kinds of workplace, from law firms to school districts. Each one is pre-filled with starting values for team size, pages per person, misprint rate and cost per page. Those values are planning estimates, not measurements from your office, so replace them with your real page counts and costs. Your copier lease statement or print management software usually lists how many pages your team prints each month.
Updated
Pick a workplace
Accounting firms
Tax season alone drives a volume spike most offices never fully account for.
Architecture firms
Large-format plans make every misprint disproportionately expensive.
Coworking spaces
Shared printers see dozens of unfamiliar users a week, each with different default settings.
Government offices
Public records and permit paperwork run on standardized forms at scale.
Insurance agencies
Policy documents and claims paperwork are dense, multi-page, and compliance-sensitive.
Law firms
Discovery documents, contracts, and filings rarely stay digital-only.
Medical offices
Intake forms, charts, and insurance paperwork still run largely on paper.
Nonprofits
Every wasted sheet is a sheet not funding the mission.
Real estate agencies
Listing sheets and closing documents need to look right, in color, every time.
School districts
Worksheets, IEPs, and district forms print in bulk on tight budgets.
Not on the list? The general print cost calculator works for any office.
Frequently asked questions
How does the calculator work out the cost of wasted printing?
It multiplies the number of people by the pages each person prints in a year, then by the share of pages that get misprinted or reprinted, then by your cost per page. Cost per page should include paper, ink or toner, and any per-page lease or service charge you pay.
Where do the starting numbers on each page come from?
They are rough starting points for each type of workplace, not measured data from your business. Change the team size, pages per person, misprint rate and cost per page to your own figures. Your copier lease statement or print management software usually shows real monthly page counts.
How can an office cut down on misprints?
Print a test page before large or important jobs, make double-sided printing the default, and check paper size and scale in the print dialog before you print. Fix streaks or alignment problems as soon as they appear instead of reprinting around them, and clear stuck jobs from the queue.